Modern Slavery Act Statement
Who We Are
MSInfoTech Ltd (registered number 08513709), whose registered office is at Office No: 105, Regent House, 13-15 George Street, Aylesbury, HP20 2HU (“Agency”), respects your concerns about privacy. This Website Privacy Notice describes the types of information we collect about individuals on [www.msit.co.uk] (the “Site”), how we use the information, with whom we share it, and the choices available regarding our use of the information. The Website Privacy Notice also describes the measures we take to safeguard personal information, how long we retain it, and how individuals can contact us about our privacy practices and exercise their rights.
1. Structure, business and supply chain
We believe transparency is the best way we can ensure the public that we are doing our best as an ethical corporate citizen. In that spirit, we have published our annual statement for slavery and human trafficking, made in compliance with section 54 of the Modern Slavery Act 2015, in which we explain how slavery and human trafficking can affect our business and the steps we are taking in the fight against it. This slavery and human trafficking statement also addresses the steps taken by our company. This statement is intended to fulfil the legal requirement for a slavery and human trafficking statement on behalf of our company. Our efforts against slavery and human trafficking complement our broader CSR Policy and our adoption of the Ethical Trading Initiative. MSInfoTech is headquartered in United Kingdom and sells its products throughout world.
We are IT service company, we engage suppliers who have relationships with existing suppliers so that we can contain our supplier network and improve consistency in ethical practices throughout the supply chain. Building on our existing CSR Policy and our commitment to the Ethical Trading Initiative, we have embraced the requirement to publish an annual slavery and human trafficking statement. This will allow us to share our efforts against slavery and human trafficking and improve and measure our success each financial year. This past financial year ending 31 March 2024, we took the following key steps to ensure slavery and human trafficking did not occur within our organisation or supply chain.
2. Slavery and human trafficking policies
Notably, we developed our Slavery and Human Trafficking Policy, which can be found within our CSR Policy. We also updated our Supplier Code of Conduct. It sets out clear objectives for 1, 3 and 5 year slavery and human trafficking plans around the following themes:
• Relationships: Strengthening our supplier engagement process
• Feedback: Establishing grievance mechanisms and channels for individual worker feedback
• Knowledge: Improving our knowledge base by collecting relevant data and improving product traceability
• Third party engagement: Building strategic alliances with independent social auditors, unions and NGOs
• Measurable change: Developing verifiable KPIs to measure progress
• Supplier collaboration: Encouraging suppliers to collaborate to address slavery and human trafficking issues
• Incentivisation: Developing mechanisms to incentivise employees and suppliers to address slavery and human trafficking and improve labour standards
• Accountability: Establishing a framework for organisation accountability to allow for raising issues, making suggestions, voicing grievances and reporting slavery and human traffickig.
3. Due diligence procedures
We understand that our biggest exposure to Modern Slavery is in our product supply chains, where we have undertaken activity over the last decade to minimise the risk of Modern Slavery. Within these areas, new suppliers and factories/sites are subject to due diligence checks in the form of ethical/compliance audits. Such audits are also regularly conducted for existing suppliers and factories/sites. These audits assess compliance with the Global Sourcing Principles and are, amongst other things, intended to identify any Modern Slavery practices. If issues are identified, appropriate investigative and remedial actions will be taken.
4. Identifying, assessing and managing risk
We set out to identify the extent of any slavery and human trafficking in our supply chains by:
• Conducting internal spot-checks
• Engaging third party auditors to conduct social audits at 5 supplier sites
• Interviewing employees to discuss their conditions and their rights
• Collaborating with suppliers to develop an improvement plan to address new and previously identified slavery and human trafficking issues
• Instituting an annual review questionnaire for existing suppliers to understand suppliers’ self-assessment of slavery and human trafficking issues, allowing us to better identify slavery and human trafficking issues as they develop over time and to collect supplier-provided data to track improvement in suppliers’ attitudes.
We discovered slavery and human trafficking to be most prevalent in the parts of our supply chain involved in cotton production in India. Reducing the incidence of slavery and human trafficking on our suppliers’ cotton farms will be our focus point for the next financial year.
5. Key performance indicators
In order to assess the effectiveness of our modern slavery measures we will be reviewing the following key performance indicators:
• Staff training levels
• Number of slavery incidents reported in the supply chain
6. Training available to staff
A key part of our slavery and human trafficking strategy is to promote cultural change through training. This last financial year we:
• Delivered online training modules on modern slavery to all staff
• Distributed brochures on slavery and human trafficking and workers’ rights to various supplier sites
• Ran seminars for our suppliers’ factory managers at our offices
• Started development of a dedicated training and resources webpage which individual workers in the supply chain will be able to access to learn about modern slavery and human trafficking, understand their rights and anonymously report any slavery and human trafficking issues in their workplace.